For confidential work
When your notes cannot leave the room
Cloud dictation uploads your voice to somebody else's servers. For a great deal of professional work that is not a trade-off to weigh — it is a line you are not permitted to cross. InkBeepAI runs entirely on your own machine, and you can prove it by unplugging the network.
The problem with dictating into the cloud
A typical dictation tool records your microphone, uploads the audio to a server, transcribes it there and sends text back. It works well. But the upload means:
- Your client's, patient's or source's actual recorded voice leaves your control.
- It is processed on infrastructure you have not assessed, under terms that can change without you noticing.
- It may be retained, logged, or reviewed for quality, depending on the provider and the plan.
- You have introduced a processor into your workflow — often without a contract covering it, and often without your organisation knowing.
- It stops working the moment you are offline.
For a shopping list, none of that matters. For a case file, it decides the question by itself.
Who this is for
Therapists & counsellors
Session notes are about as sensitive as recorded text gets, and the duty of confidence is not partial. InkBeepAI lets you write them up by voice without a third party in the path.
Clinicians
Patient notes, assessments, referrals and letters, dictated at the desk — with the audio never leaving it.
Legal practice
Privileged material, attendance notes, drafts. Confidentiality obligations do not carve out an exception for convenience software.
Journalists & researchers
Source protection fails quietly. An upload you forgot about is still an upload, and interview material is exactly what you cannot afford to have retained elsewhere.
Regulated & secure environments
Many corporate, defence and government builds block online speech services outright — so cloud tools simply do not run, whatever their marketing says.
Anything under NDA
Unreleased product work, financials, deal documents. Not a regulatory catastrophe — just an unnecessary and entirely avoidable exposure.
What we can and cannot tell you
We will not tell you InkBeepAI makes you compliant with anything. No software can. Compliance is a property of a deployment, an organisation and a set of processes — and the assessment is yours to make, with your own advisers.
What we can do is state precisely what the software does, which is the input that assessment actually needs. Every point below is a property of the code, not a policy promise:
- Speech recognition runs on your processor. The model ships inside the download; nothing is fetched at runtime, ever.
- Audio exists in memory and is discarded. It is never written to disk — no cache, no temp file, no recording to recover or to disclose.
- Transcripts are excluded from Windows Clipboard History and from cloud clipboard sync. Without that, dictated text would be retained by Windows and synced to a Microsoft account. This is the leak most on-device tools miss.
- Logs contain timings and character counts, never content.
- There is no account and no user database. We hold an email address against a licence key, and nothing else about you.
- One network request exists — a licence check every two weeks carrying your key and an anonymous machine ID. No audio, no text.
- No transcription data reaches us, so none of it can be disclosed by us, subpoenaed from us, or breached from us. There is nothing there.
Verify it before you trust it
You should not accept a privacy claim because a website made it. Two tests, neither requiring technical skill, both of which a cloud tool fails:
- Disconnect the machine from the network entirely — airplane mode, or pull the cable — and dictate. Everything works exactly as before, at the same speed and the same accuracy.
- Watch the traffic. Point any network monitor at it and dictate for an hour. There is nothing to see beyond the fortnightly licence check.
If your organisation needs to inspect the download before it is approved, every release is published with its SHA-256 checksum.
Practical notes for a practice or a firm
- Buy once, for as many machines as you need. Licences cover , and every tier is the same application.
- No per-seat subscription to renew, budget for, or explain to a finance team every year.
- Replaced hardware is free. Email support with the licence key and we move the activation across.
- Installs per user without administrator rights, which is often the difference between "approved" and "raise a ticket".
- Works fully offline, including on air-gapped or network-restricted machines. Only activating a new machine needs a connection — and if that is a problem, we can issue an offline activation for a specific machine.
- Larger rollouts: for the biggest tiers, talk to us first. We will tell you honestly whether the deployment fits how your IT team works before you buy, rather than after.
Being straight about the limits
You are evaluating this for serious work, so the drawbacks belong on the same page as the benefits:
- English only in this version.
- No custom vocabulary yet. Specialist terminology and unusual proper nouns will sometimes need correcting — for heavy clinical or legal jargon, a dedicated professional suite still does this better. We compare honestly here.
- No voice commands and no editing by voice. It types what you say.
- It cannot transcribe recorded audio files — live dictation only.
- Windows only today; macOS is next.
- The installer is not code-signed, so Windows SmartScreen will warn on first run. Every release is published with a checksum so you can verify the file independently.
Questions we get from professional buyers
Is InkBeepAI HIPAA or GDPR compliant?
No software is compliant by itself — compliance is a property of your organisation, your deployment and your processes, and the assessment is yours to make with your own advisers. What we can tell you is what the software does: speech recognition runs entirely on your own machine, audio is never written to disk or transmitted, and no transcription data ever reaches us. That is the input your assessment needs, and we would rather give you a truthful technical description than a marketing badge.
Do you receive, store or process any of what I dictate?
No. None of it reaches us at any point, so there is nothing for us to store, disclose, be compelled to hand over, or lose in a breach. The only thing we hold is an email address against a licence key.
Do I need a data processing agreement with you for the dictation?
For the dictation itself there is nothing to cover — no audio or transcript is transmitted to us, so we are not processing it. Your own advisers should confirm how that maps to your obligations. We hold your email address against your licence, and that is described in our privacy policy.
Can it run on machines with no internet access?
Yes, for dictation. The only step needing a connection is activating a new machine, and we can issue an offline activation bundle for a specific machine if that is blocked.
Is anything I dictate used to train AI models?
No. Nothing leaves your computer, so there is nothing for anyone to train on — including us.
What happens to my licences if your company disappears?
They keep working. Licences are verified offline against a cryptographic signature held on your own machine, and the app is deliberately built so that an unreachable licence server never blocks a paying customer.
Can we buy for a whole practice or firm?
Yes. Licences cover , as a one-time purchase with no per-seat renewal. For the largest tiers get in touch first so we can check the deployment suits your IT setup before you buy.
Dictation that never leaves your machine
One-time purchase, 14-day refund, no subscription, no account, no data held.